How toMake a Payment

MAKE A PAYMENT

Who do we pay?

During your planning, some payments need to be made directly to other suppliers.

Please be sure you check the below table before making payments, to ensure you’re directing the payment to the correct business.

It’s important you advise us using the below forms when you make payments, this prompts us to check with our accounts department, or for us to advise the relevant supplier so they can check for your direct payment.

 

When are our payments due?

Generally most payments owing to HIW require a 30% deposit to secure your booking, with the final amount being payable 1 month prior to your event date, however there are some exceptions.

Please check the table below for the amount and date deposits and final payments are due.

Payments to Hamilton Island Weddings

Make a Secure Credit Card Payment Online

Use our secure online credit card payment form to make payments for anything owed directly to Hamilton Island Weddings. Surcharges apply.

Advise us of payments made by Direct Deposit

Use the below form to advise your planner of payments you make to Hamilton Island Weddings by Direct Deposit, International Transfer or cheque.

  • YOUR DETAILS

  • PAYMENT AMOUNT & BREAKDOWN

  • Please list the amount/s you would like to allocate to each of the products or invoices you are paying for today.
    Product Name / Invoice #Allocated Amount 
    Add a row
  • Please see below for more details regarding payment options.

Direct Deposit

Account Name: Hamilton Island Weddings
BSB: 084501
ACC: 622092827
Please use grooms surname and wedding date as reference (i.e. “smith100819).

If making an overseas payment

Our bank Swift Code is:
NATA AU 3302S

Our branch address is:
Shute Harbour Road, Airlie Beach, Queensland 4802

Cheque

Please make cheque payable to:
Hamilton Island Weddings

Please post your cheque to:
Hamilton Island Weddings
New Bookings
PO Box 21
Hamilton Island Queensland 4803

Credit Card

Click here to make your credit card payments via our secure online credit card payment form

Please note:
A credit card surcharge applies 3.5% for AMEX, 1.5% for VISA and MasterCard

Payments To Other Suppliers

  • YOUR DETAILS

  • PAYMENT AMOUNT & BREAKDOWN

  • Please list the amount/s you would like to allocate to each of the products or invoices you are paying for today.
    Product / Invoice #Allocated Amount 
    Add a row
  • Please see below for more details regarding payment options. Please be sure you are paying these funds to the correct business.

See table below for which payments are made to Hamilton Island Enterprises:

Direct Deposit

Account Name: Hamilton Island Enterprises
BSB: 034202
ACC: 100005
Reference to be used: Please refer to the Invoice sent to you by your Wedding Planner

Cheque

Please make cheque payable to:
Hamilton Island Enterprises

Please post your cheque to:
Hamilton Island Weddings
Attn: “Your Wedding Planners name”
PO Box 21
Hamilton Island Queensland 4803

Credit Card

If you select credit card as your payment method, your Planner will send you the appropriate form which is to be completed and returned directly to Hamilton Island Enterprises.

Please note:
A credit card surcharge applies 3% for AMEX, No fee for VISA and MasterCard

Payments are made to Explore HI for:

Denison Star
On The Edge

 

Direct Deposit

Account Name: Denison Star Pty Ltd
BSB: 084501
ACC: 540855421
Please use grooms surname and wedding date as reference (i.e. “smith100819).

Cheque

Please make cheque payable to:
Denison Star Pty Ltd

Please post your cheque to:
Hamilton Island Weddings
Attn: “Your Wedding Planners name”
PO Box 21
Hamilton Island Queensland 4803

Credit Card

If you select credit card as your payment method, a representative from Explore will call you to obtain your credit card details over the phone. This call may not take place for a few days.

Please note:
A credit card surcharge applies 3% for AMEX, No fee for VISA and MasterCard

Who Do We Pay & When?
*Products*

Supplier / Product Pay To Deposit Required Balance Due Payment Methods
Products & Services Payable to Hamilton Island Weddings Hamilton Island Weddings 30% at time of booking (fireworks & Butterflies 100%) No later than 1 month prior to wedding date Credit Card – anytime
Direct Deposit – up to two weeks priorCheque- up to 1 month prior
Everything on your SOP listed as “1. Directly Supplied Products Payable to HIW” Hamilton Island Weddings As per HIW invoice No later than 1 month prior to wedding date Credit Card – anytime
Direct Deposit – up to two weeks priorCheque- up to 1 month prior
Everything on your SOP listed as “2. Outsourced Products Payable to HIW” Hamilton Island Weddings As per HIW invoice No later than 1 month prior to wedding date Credit Card – anytime
Direct Deposit – up to two weeks priorCheque- up to 1 month prior
Accommodation – Private See individual Accommodation Supplier As per individual booking conditions As per individual booking conditions Varies depending on supplier
Accommodation – Hamilton Island Holidays Hamilton Island Holidays As per individual booking conditions As per individual booking conditions Credit Card
Direct Deposit
Aviation – Helicopters & Seaplanes Hamilton Island Aviation CC Pre-Authorisation Form required at time of Booking On the day of travel Credit Card Pre-Authorisation.
Cash, credit card or room charge on the day
Celebrants & Religious Officiators Direct As per instructions on suppliers invoice As per instructions on supplier invoice Varies depending on supplier
Entertainment – Bevan Addinsal Bevan Addinsal Direct As per instructions on suppliers invoice As per instructions on supplier invoice Direct Deposit
Floral Collections Floral Collections As per instructions on suppliers invoice As per instructions on supplier invoice Credit Card
Cash
Direct Deposit
Hair & Beauty Salon Hair & Beauty Direct CC Pre-Authorisation Form required at time of Booking Full payment once on-island prior to event date, ideally in pre-consultation Credit Card Pre-Authorisation
Cash on the day
In The Booth – Photo Booth In the Booth Directly 50% No later than 2 weeks prior to wedding date Credit Card
Direct Deposit

Who Do We Pay & When?
*Reception Venues*

Supplier / Product Pay To Deposit Required Balance Due Payment Methods
Bommie Restaurant / Black Coral Room Hamilton Island Enterprises n/a Pay at conclusion of function Credit Card
Room Charge
Cash
Denison Star Explore HI / Cruise Indigo Usually $500 No later than 1 month prior to wedding date Credit Card
Direct Deposit
Mariners Restaurant Mariners Restaurant n/a Pay at conclusion of function Credit Card
Room Charge
Cash
Romanos Restaurant Romanos Restaurant n/a Pay at conclusion of function Credit Card
Room Charge
Cash
Sails Restaurant Sails Restaurant n/a Pay at conclusion of function Credit Card
Room Charge
Cash
Golf Club – Club House Hamilton Island Enterprises $1500 No later than 1 month prior to wedding date Credit Card
Direct Deposit
Yacht Club Hamilton Island Enterprises $1500 No later than 1 month prior to wedding date Credit Card
Direct Deposit
Outrigger Hamilton Island Enterprises $1500 No later than 1 month prior to wedding date Credit Card
Direct Deposit
Main Pool Hamilton Island Enterprises $500 No later than 1 month prior to wedding date Credit Card
Direct Deposit
Catseye Beach Hamilton Island Enterprises $500 No later then 1 month prior to wedding date Credit Card
Direct Deposit
Dinner on the dock Hamilton Island Enterprises $500 No later than 1 month prior to wedding date Credit Card
Direct Deposit

Payment methods & deposit amounts are subject to change, the above should be used as a guide only. Please check your invoice for details specific to your event.