How toMake a Payment

MAKE A PAYMENT

Who do we pay?

During your planning, some payments need to be made directly to other suppliers.

Please be sure you check the below table before making payments, to ensure you’re directing the payment to the correct business.

It’s important you advise us using the below forms when you make payments, this prompts us to check with our accounts department, or for us to advise the relevant supplier so they can check for your direct payment.

 

When are our payments due?

Generally most payments owing to HIW require a 30% deposit to secure your booking, with the final amount being payable 1 month prior to your event date, however there are some exceptions.

Please check the table below for the amount and date deposits and final payments are due.

Payments to Hamilton Island Weddings

Make a Secure Credit Card Payment Online

Use our secure online credit card payment form to make payments for anything owed directly to Hamilton Island Weddings. Surcharges apply.

Advise us of payments made by Direct Deposit

Use the below form to advise your planner of payments you make to Hamilton Island Weddings by Direct Deposit, International Transfer or cheque.

  • YOUR DETAILS

  • PAYMENT AMOUNT & BREAKDOWN

  • Please list the amount/s you would like to allocate to each of the products or invoices you are paying for today.
    Product Name / Invoice #Allocated Amount 
    Add a new row
  • Please see below for more details regarding payment options.

Direct Deposit

Account Name: Hamilton Island Weddings
BSB: 034 202
ACC: 100005

Please use your city ledger # and product-type/pre-payment # as reference (e.g. 12A0K2 7583 or 12A0K2 Cake)

If making an overseas payment

Our bank Swift Code is: WPACAU2S

Our branch address is:
Westpac
Shop 3, Resort Centre,
Hamilton Island, QLD 4803

Cheque

Please make cheque payable to:
Hamilton Island Weddings

Please post your cheque to:
Hamilton Island Weddings
Attn: “Your Wedding Planners name”
PO Box 132
Hamilton Island Queensland 4803

Credit Card

Click here to make your credit card payments via our secure online credit card payment form

Please note:
A credit card surcharge applies 3.0% for AMEX, 0% for VISA and MasterCard

Payments To Other Suppliers

  • YOUR DETAILS

  • PAYMENT AMOUNT & BREAKDOWN

  • Please list the amount/s you would like to allocate to each of the products or invoices you are paying for today.
    Product / Invoice #Allocated Amount 
    Add a new row
  • Please see below for more details regarding payment options. Please be sure you are paying these funds to the correct business.

Payments are made to Explore HI for:

Hamilton Star
On The Edge

Direct Deposit

Account Name: Denison Star Pty Ltd
BSB: 084501
ACC: 540855421
Please use grooms surname and wedding date as reference (i.e. “smith100819).

Cheque

Please make cheque payable to:
Denison Star Pty Ltd

Please post your cheque to:
Hamilton Island Weddings
Attn: “Your Wedding Planners name”
PO Box 132
Hamilton Island Queensland 4803

Credit Card

If you select credit card as your payment method, a representative from Explore will call you to obtain your credit card details over the phone. This call may not take place for a few days.

Please note:
A credit card surcharge applies 3% for AMEX, 1.5% for VISA and MasterCard

Who Do We Pay & When?
*Products*

Supplier / Product Pay To Deposit Required Balance Due Payment Methods
Everything on your SOP listed as “1. Directly Supplied Products Payable to HIW” Hamilton Island Weddings As per HIW invoice pre-payment request No later than 1 month prior to event date Credit Card – anytime
Direct Deposit – up to two weeks priorCheque- up to 1 month prior
Everything on your SOP listed as “2. Outsourced Products Payable to HIW” Hamilton Island Weddings As per HIW invoice pre-payment request No later than 1 month prior to event date Credit Card – anytime
Direct Deposit – up to two weeks priorCheque- up to 1 month prior
Accommodation – Private See individual Accommodation Supplier As per individual booking conditions As per individual booking conditions As per individual supplier advice
Accommodation – Hamilton Island Holidays Hamilton Island Holidays As per individual booking conditions As per individual booking conditions Credit Card
Direct Deposit
Aviation – Helicopters & Seaplanes Hamilton Island Aviation CC Pre-Authorisation Form required at time of Booking On the day of travel Credit Card Pre-Authorisation.
Cash, credit card or room charge on the day
Hair & Beauty Salon Hair & Beauty Direct No deposit required Full payment once on-island prior to event date, ideally in pre-consultation Cash, Credit Card or Room Charge
In The Booth – Photo Booth In the Booth Directly As per individual booking conditions As per individual booking conditions As per individual supplier advice
Buggy Hire Buggy Hire Direct No deposit required Full payment once on-island, upon collection Credit Card

Who Do We Pay & When?
*Reception Venues*

Supplier / Product Pay To Deposit Required Balance Due Payment Methods
Yacht Club Bommie Restaurant / Black Coral Room Hamilton Island Enterprises n/a Pay at conclusion of function Credit Card
Room Charge
Cash
Hamilton Star Explore HI Usually $500 No later than 1 month prior to event date Credit Card
Direct Deposit
Mariners, Romanos or Sails Restaurants Restaurant Direct n/a Pay at conclusion of function Credit Card
Room Charge
Cash
Golf Club, Yacht Club or Outrigger Hamilton Island Enterprises $1500 No later than 1 month prior to event date Credit Card
Direct Deposit
Conventions: Main Pool, Catseye Beach or The Dock Hamilton Island Enterprises $500 No later than 1 month prior to event date Credit Card
Direct Deposit

Payment methods & deposit amounts are subject to change, the above should be used as a guide only. Please check your invoice for details specific to your event.