How to bookYour Dream Wedding

HOW TO BOOK YOUR DREAM WEDDING

We’re excited you’ve chosen to host your wedding on beautiful Hamilton Island.  We’ll make things as easy as possible for you, and to start there are just a few steps we need to go through to ensure all your requirements in order.

Below are the details of what’s included in the Hamilton Island Weddings Fee, after that’s paid, you are free to pick and choose the products & services you require for your special day.

Hamilton Island Wedding Fee

The wedding fee is payable for all weddings utilising Hamilton Island for their wedding and covers a host of inclusions.

 

Weddings between 1st April 2017 & 31st March 2018

$2,250 Monday – Thursday / $2,750 Friday – Sunday
Non-refundable deposit of $2,000 is payable to secure your ceremony date & time

See below for wedding fee inclusions

Booking through Hamilton Island Weddings

All weddings hosted on Hamilton Island are booked through Hamilton Island Weddings, we have a limited number of ceremony times per day to ensure no one wedding or island event is impacted by another. Generally, only one wedding will take place on Hamilton Island at one time.

Your Personal Wedding Planner is included in the Wedding Fee, click here to find out what your Planner does and more about the planning process.

Are you eloping with less than 10 guests, or reaffirming your vows?

If so, we have special packages and tailored options designed just for you.

Click here to view our Elopement Package

or

Contact us for Reaffirmation Package details

HAMILTON ISLAND WEDDING FEE INCLUSIONS

2017 – 2018
Monday to Thursday – $2,250
Friday to Sunday – $2,750

Valid for weddings held between
1st April 2017 & 31st March 2018

Exclusive Wedding Ceremony Time

Ensuring that you have priority use of your ceremony location and required facilities, so no other island guest or wedding couple’s plans will impact on your special day.

On Island Ceremony Location

Choose between All Saints Chapel, Chapel Gardens, Catseye Beach, One Tree Hill or even your own accommodation – or upgrade to Whitehaven Beach, Yacht Club or Hamilton Island Golf Club.
(Professional sound system & signing table included. Upgrades quoted separately & conditions apply)
View Ceremony Locations

Personal Wedding Planner

To assist you as much as or as little as you need during the planning stages and on your wedding day, and to attend to the behind the scenes administrative work required for every wedding on Hamilton Island.  From the time you book, regular phone meetings will be scheduled between you and your Personal Wedding Planner.

Sourcing and Booking of a Civil or Religious Officiator

This includes arranging the transfers and pick up’s for your celebrant on the day, supply of a space in our office for your celebrant while on island and transport to and from your meeting before the ceremony.
Click here to view Celebrants & Officiators

Pre-Ceremony Transfers

Arrive to your ceremony in style and comfort. Both the groom and the bride will be collected separately from their accommodation and delivered to the ceremony location.
View Private Vehicle Transfer Page

Coordination of your Reception Function or Celebration Lunch/Dinner

Your Wedding Planner will assist you in choosing the ideal restaurant or venue for your celebration, and act as liaison with the venue regarding your menu, beverage choices and other required options.
View Reception Venues

Photo & Video Locations

After your ceremony, your HIW photographer and/or video cameraman will guide you around Hamilton Island to your chosen photo and video locations, making the most of this stunning destination. The number of locations visited will be based on your chosen HIW photo and video package. Access to specific locations is subject to conditions/availability. Your Wedding Planner will assist you with location choices, scheduling and photo and video package options.
View Photo & Video Locations

Priority Access to Quality “On Island” Suppliers

Priority access to special benefits & arrangements negotiated with Hamilton Island’s wide range of wedding product & service suppliers, such as professional florist, hair & beauty salon, in house decoration and theming specialists, aviation services, AV suppliers and much more. (Additional costs apply).

Accommodation Discount

All HIW wedding couples and all their guests receive a 10% accommodation discount on Hamilton Island’s great range of hotel properties including Reef View, Beach Club and Palm Bungalows. (T&C and blackout dates apply)
View Accommodation Options

Bridal Couple Room Credit

As a special thank you all HIW wedding couples staying in Hamilton Island Hotel properties receive a special $150.00 room credit when they book (directly with HIH) a minimum 2 night stay!

Upgrade to a Whitehaven Beach Ceremony – Additional $4150
(subject to change)

Includes return helicopter transfers for you and your fiancé, along with your Wedding Planner, Celebrant & Photographer, plus inclusion of HIW’s Whitehaven Beach Ceremony Photography Package.
View Whitehaven Beach Page

Due to the sunrise & sunset times altering slightly throughout the year, Hamilton Island’s set ceremony times are as follows:

1st April – 31st October
10am, 12pm, 2pm & 4pm

1st November – 31st March
9am, 11am, 1pm, 3pm & 5pm

Additional costs may apply for Officiators & other suppliers who may be required to stay on the island overnight when servicing a 5pm ceremony.

All weddings held on Hamilton Island need to be booked through Hamilton Island Weddings, this is to ensure that your wedding won’t be affected by any other wedding, conference, function or guest event on Hamilton Island, and vice-versa.

Your wedding is a very important day, and there is a lot to think about. That’s why on Hamilton Island, Hamilton Island Weddings is the central point where all things “weddings” are organised.

During the planning process we may put you in direct touch with some suppliers, however these suppliers are trusted professionals who will always feedback the relevant information to your Wedding Planner, to ensure all the details are coming together as they should.

If you were considering engaging off island suppliers to provide products such as photography, video, DJ’s, flowers, hair & makeup & decorations, please click here to read some important information.

View the “About Off Island Suppliers” Page

Now for the fun part...

Step 1.

Request an information pack

If you haven’t already, complete our Request Information form so we can send you our full information pack via email.

There’s lots of important things to know about getting married, your wedding and Hamilton Island, and we want to make sure you don’t miss out on a thing.

Step 2.

Choose a Ceremony Date & Time

Follow the link below to request availability of your preferred ceremony date & time. Remember… every day is a Saturday on Hamilton Island. www.hamiltonislandweddings.com/request-ceremony-availability

Step 3.

Choose a Ceremony Location & Reception Venue

Sand between your toes or luxury carpet beneath your Jimmy Choos, we have an option to suit.
View Ceremony Locations here

Decide which of our amazing reception venues suit your taste and budget.
View Reception Venues here

Step 4.

Make a Free Tentative Booking

Once you know your preferred ceremony date and time is available, and you have chosen your ceremony location and reception venue, follow the link to make a free tentative booking. Don’t send out your invitations until everything is confirmed.
www.hamiltonislandweddings.com/tentative

Step 5.

Check Accommodation Pricing & Availability

Hamilton Island is a very popular destination, it’s important to make sure there will be enough accommodation for you and your guests. Oh, and don’t forget,  you and all your guests receive 10% off selected Hamilton Island hotel accommodation when you book direct. *Conditions and blackout dates apply, subject to availability.

Hamilton Island Holidays (HIH)
Phone: 1300 077 495
Click to email HIH
www.hamiltonisland.com.au

Step 6.

Click here to complete your booking online

Once you have received written advice that your ceremony time, ceremony location and reception venue are all available, and you have checked accommodation availability, complete the online booking form. You will then be issued with a pre-payment request for the wedding fee deposit and (if applicable) your venue deposit. The wedding fee deposit is required to secure your booking, and the venue deposit will have payment terms of 14 days to secure your reception venue.

Final Step!

Pay Non-Refundable Wedding Fee Deposit

Once your pre-payment request has been issued, please pay your wedding deposit.

Your Wedding Planner will contact you to introduce themselves and explain how the planning process works from now, until your wedding date.

From time to time it may be necessary for your Wedding Planner to change during the planning process, however where possible we try to maintain the same Planner for you.

If you have any questions regarding the booking process or anything at all, please feel free contact our enquiries team.

Phone: 07 4946 8750
Click here to email us

 

Important Information

We strongly advise against sending any invites or making any travel arrangements until you have completed your booking process, and received your written confirmation from us advising of your confirmed wedding plans (including separate written confirmations that your preferred ceremony location and reception venue are also booked and your required deposits have been paid).

Confirmation of your wedding date and time, ceremony location and reception venue does not constitute the availability of any other products, services or island resources, unless specifically requested by you and individual booking confirmations have been received by you from Hamilton Island Weddings in writing.