Book aWedding Famil Visit

BOOK A FAMILIARISATION (FAMIL) VISIT

We’d love to show you around and it’s a great excuse for a mini island escape!

We’ll run you through the options available for your special day, take you for a tour of your preferred ceremony locations and reception venues and give you a great understanding of why so many couples choose to host their wedding on Hamilton Island.

Once you’ve viewed all the information below, please complete the Famil Booking form at the bottom of the page. One of our team will then be in contact within 48 hours to confirm your Famil booking, or if none of our team are available on your preferred date and time, discuss an alternate date and time.

Please note: We strongly recommend that you do not make any travel plans until your famil date and time has been confirmed in writing, as it is not always possible to fit a famil in on certain days where we may have a large number of wedding, arrival and pre-wedding meeting commitments.

What would you like to see?

Ceremony Locations & Reception Venues

Please advise in your booking of your preferred locations & venues so that we may check availability on your behalf.

Please note however that availability of locations and venues is subject to maintenance and other bookings. No venues are held exclusively for famil inspections and any availability advised is subject to change, even at the last minute.

Accommodation

HIW are unable to conduct accommodation famil visits, in addition due to Hamilton Island’s high occupancy, accommodation inspections are usually unavailable for most accommodation types.

To discuss your accommodation options and pricing, and to request any accommodation inspections, please contact Hamilton Island Holidays on 1300 077 495 or email weddings@hamiltonisland.com.au

Private House

If you wish to view a particular private home during your visit, please advise us and we will try and assist with arranging this. Please note however that due to HI’s high occupancy, this can sometimes be a difficult request to fulfil.

If you’re considering utilising a private home for any aspect of your ceremony or reception, please click here to visit the Private House page of our website to view some important information before settling on this decision.

Golf Club Ceremony and/or Reception

If you wish to view the Golf Club during your visit, please note the following regarding this venue:

– The 5th Tee Ceremony Location has a strict maximum of 50 attendees
– The Heli Pad Ceremony Location has a strict maximum of 80 attendees
– The Clubhouse Reception Venue has a strict maximum of 80 attendees
– If you wish to experience the Golf Club lunch during your visit, this is currently $69pp including 2 course lunch, ferry transfers and an optional tour of the golf course (holes 10-18 only)”

Please specify what you would like to visit when completing your famil booking form below.

Reception Venue Menu Tasting

If you’re considering a restaurant as your reception venue, the best way to experience the food and service from that venue is by booking a lunch or dinner during your stay, we will be happy to request this booking on your behalf. Advance bookings are essential and standard restaurant pricing applies.

Please note that menu tastings are not available for Event Venues that are not open for standard dining, for example Outrigger & Casteye Beach.

As a general rule, it’s not likely that you’ll be able to taste specific options you may be considering for your reception. Tastings should be considered a way of confirming/tasting the overall quality of the food and presentation supplied by that particular venue, and not for tasting individual dishes.

Restaurant bookings must be booked in advance, are subject to availability and fees apply.

Who would you like to meet?

All requests are subject to availability, and please understand that no guarantees can be made that the individuals you meet with during your famil will be the person undertaking your service leading up to and on your wedding day.

Photo & Video

We would be very happy to set up a meeting at our office with a representative from HIW’s Photo & Video Department, please advise if this is a priority for you.

Island Hair & Beauty Salon

Island Hair & Beauty Salon are happy to provide a 15 minute pre-consultation at no charge, alternatively you may wish to conduct a full trial of your chosen services, please see pricing below:

– Full Hair & Make up Trial $255
– Hair Trial Only $160
– Make up Trial Only $95
– ‘Dinner Date’ (reduced service) Make up Trial $50

Floral Collections

Floral Collections are located on the island and are usually available for a pre-arranged meeting at their shop on Front Street. We can arrange this appointment on your behalf, or if you’re already in direct contact with them, you’re welcome to arrange this directly.

I Do Events (Decorators)

I Do Events office is on the mainland in Airlie Beach.

We can request their availability to come to the Island specifically to meet with you. If available, travels fees will be charged at a cost of $200.

Alternatively, you may choose to travel by ferry to Airlie Beach to meet with I Do Events in their showroom. Return ferry transfers are approximately $120pp, and you would need to allow at least 2.5 hours in travel time plus time for your meeting. Please click here for current ferry times with Cruise Whitsundays.

Cake Suppliers

All our talented cake makers are located on the mainland, and do not conduct for face to face meetings. All however can provide a cake tasting plate, which can be pre-arranged and available for you to taste during your famil meeting.

Cake tastings require 3-4 weeks notice, we will ask you for your preferred cake flavours at the time of booking, however these are preference only and actual supplied flavours will be subject to availability at the time of supply.

– Whitsunday Baked Creations (up to 4 flavours) $51
– Crystalbrook Patisserie (up to 4 flavours) $136
– Sweet Ideas complimentary tasting (6 flavours selected chosen by Sweet Ideas) $17
– Sweet Ideas customised tasting (4 inch single flavour mini cake) $155

Officiators

The majority of our Officiators are based locally on the mainland, and travel to the Island frequently by ferry. In the case that your famil visit coincides with your desired officiator being on-island, they may be available to meet with you.

If your visit does not coincide with the officiator/s being on-island, we can request their availability to come to the Island specifically to meet with you, in this case travels fees will be charged and vary depending on the Officiator.

Alternatively, you may choose to travel by ferry to Airlie Beach to meet with Officiator/s. Return ferry transfers are approximately $120pp, and you would need to allow at least 2.5 hours in travel time plus time for your meeting. Please click here for current ferry times with Cruise Whitsundays.

FAMIL BOOKING FORM

AVAILABILITY OF PREFERRED OPTIONS

If we show you a location, venue or product during your famil, please understand that this in no way  signifies that this location, venue or product is available for a date and time you may have noted as being your preferred date and time.

Availability always must be checked with the relevant department, and you should only regard something as being available for a particular date and time, if you have received this in writing from your wedding planner, and after any relevant deposit has been paid. Prior to invoices being issued and/or deposits being paid, availability is current only at the time of advice and always subject to change.

Any verbal advice given at any time including on the day of your famil should not be relied upon, only advise in writing should be relied upon.

For all final details and available options and pricing for various locations, venues and products, please refer to the relevant product details on HIW’s website. Verbal information given on the day of your famil should not be relied upon as it can be misinterpreted.