Before booking a
private house

A select number of private property owners on Hamilton Island allow weddings and other events to be held within their properties. While there are benefits to hosting your event within a private home, please be aware there will be logistics to consider. These properties usually cater for small groups of up to 30-40 guests.

If you decide on a
private house

Should you decide to host your event in a privately owned property, you must first obtain written confirmation from the owner (or the owners representative) that they approve your use of their private property for your event.

When you book

It’s vital you’re completely transparent at the time of requesting the approval and be clear about:

– Potential maximum number of people you plan to have at the event
– Date and time of the event
– Duration of the event
– List any other details which may be relevant, such as your intention or need to move any large furniture items or make any alterations to the house in order to host your event

Potential additional costs

– The owner will likely add a surcharge to your booking for the day/night of the event
– An additional cleaning fee will be imposed for the morning after the event
– A large cash bond will likely be held until the property is inspected after the event

Some points to consider

– What happens if the owner sells their property?
– Will the event set up on the day of the event disrupt guests getting ready in the property?
– Will the clean up the day after disrupt the guests staying in the property?
– Who will set up and clean up?
– Who and how will the excess rubbish be cleared away?
– Additional transport costs and logistics costs to bring your own beverages to the island.
– Considering the minimum stay requirements for a private house and the extra logistics and staffing, an event in a private house usually results in an event cost comparable to a hosted venue, particularly if you want some form of service and/or food supply throughout the event.

Important information

Booking your wedding through Hamilton Island Weddings

All weddings hosted on Hamilton Island are required to be booked through Hamilton Island Weddings. This includes wedding ceremonies and receptions held in private properties. There are a limited number of ceremony times per day to ensure no one wedding or island event is impacted by another. Generally, only one wedding will take place on Hamilton Island at one time.

Off island suppliers

If you were considering engaging off island suppliers to provide products and services for your wedding, such as photography, video, DJ’s, flowers, hair and makeup, and decorations, please be aware that Hamilton Island is a private property and only businesses or suppliers who hold a licence to operate on Hamilton Island may supply their products and services on this private property.

Which properties allow functions?

We are currently aware of the following five properties who allow functions. For more details on each of these properties, and to request your event to be held in one of these properties, please click on the links provided. You are required to make contact with the property managers directly to request availability and seek approval for your event. Unfortunately our team are unable to do so on your behalf.

Each request is assessed on a case by case basis and even if a property has previously allowed a function to be held there, this is not to say they will approve all requests.

BBQ Packs

Hamilton Island Events can provide BBQ Packs for you to use as a catering option, pending availability. Our BBQ packs are cold items ready to serve and meats are required to be cooked by yourself on the BBQ/cooking facilities at the house.

We currently offer two different options including a $50 per person BBQ pack or an $80 per person BBQ pack.
Price subject to change at any time.


The BBQ packs can be collected from the Beach Pavilion Kiosk from 10am-4pm daily. If you would like the
BBQ packs to be delivered to your holiday home; delivery fees will apply.

Download Private Venue compendium

Download PDF