Before Booking a
Private House

A select number of private property owners on Hamilton Island allow wedding & other events to be held within their properties, and while there are benefits to hosting your event within a private home, we want you to fully understand the logistics and factors of choosing to host your event within a privately owned property.

Please keep in mind that usually only smaller functions of up to 30-40 people will be approved by these property owners.

If You Decide on a
Private House

Should you decide to host your event in a privately owned property, you must first obtain written confirmation from the owner (or the owners representative) that they approve your use of their private property for your event.

When You Book

It’s vital you’re completely transparent at the time of requesting the approval, be clear about;

– potential maximum number of people you plan to have at the event
– date and time of the event
– duration of the event
– and that you list any other details which may be relevant, such as your intention or need to move any large furniture items or make any alterations to the house in order to host your event

Potential Additional Costs

– The owner will likely add a surcharge to your booking for the day/night of the event
– An additional cleaning fee will be imposed for the morning after the event
– A large cash bond will likely be held until the property is inspected after the event

Some Points To Consider

– What happens if the owner sells their property?
– Will the event set up on the day of the event disrupt guests getting ready in the property?
– Will the clean up the day after disrupt the guests staying in the property?
– Who will set up and clean up?
– Who and how will the excess rubbish be cleared away?
– Additional transport costs and logistics costs to bring your own beverages to the island.
– Considering the minimum stay requirements for a private house and the extra logistics and staffing, an event in a private house usually results in an event cost comparable to a hosted venue, particularly if you want some form of service and/or food supply throughout the event.

Important Information

Booking Your Wedding Through HIW

All weddings hosted on Hamilton Island are required to be booked through Hamilton Island Weddings and this includes wedding ceremonies and receptions held in private properties, there are a limited number of ceremony times per day to ensure no one wedding or island event is impacted by another. Generally, only one wedding will take place on Hamilton Island at one time.


Off Island Suppliers

If you were considering engaging off island suppliers to provide products and services, such as photography, video, DJ’s, flowers, hair & makeup & decorations, for your wedding, you need to be aware that Hamilton Island is a private property, and only businesses or suppliers who hold a licence to operate on Hamilton Island may supply their products and services on this private property.

Which Properties Allow Functions?

We are currently aware of the following 3 properties who allow functions, for more details on each of these properties and to request your event to be held in one of these properties, please click on the links provided. You are required to make contact with the property managers directly, to request availability and seek approval for your event to be held at these properties. Unfortunately our team are unable to do so on your behalf.

Each request is assessed on a case by case basis and, even if a property has previously allowed a function to be held there, this is not to say they will approve all requests.

Who Will Cater For Our Private Function?

Hamilton Island Conventions are the on island catering company and are experts in supplying high quality food & beverage for events of all styles and sizes, in all types of locations.

Your Wedding Planner will be your point of contact and will liaise with Hamilton Island Conventions to tailor your function to your needs.

Please keep in mind that catering options available will vary depending on the property you utilise. Various factors such as vehicle access to the property, staircase designs, kitchen layouts and operational health & safety concerns will have an effect on the style of function and the food and beverage options able to be offered at that particular venue. A site inspection by the involved teams may be necessary and some parties may charge for this site inspection.

Download Hamilton Island Conventions Private Venue Compendium

A minimum spend of $300 applies for the hire of the below equipment. All pricing is subject to change without notice.

Your Planner will assist you with your order.

Clothed trestle table $105.00
Clothed Round or Oval Dinner table $105.00
White Table Cloth $28.00
Table Skirting $70.00 Per length (5.2 meters)
Chair- no chair cover $10.50 Chair style is not generally appropriate for use without a cover
Esky with ice $90.00
Outdoor Mushroom Heater $205.00
Moroccan Style Candle $45.00
Hi Bar tables $45.00
Dance Floor $875.00
Beer / Highball Glasses $55.00 Per box of 25 – $3.50 per breakage applies
Wine Glasses $55.00 Per box of 25 – $3.50 per breakage applies
Old fashioned tumblers $55.00 Per box of 25 – $3.50 per breakage applies
Champagne Glasses $60.00 Per box of 18 – $3.50 per breakage applies
Main Plates $8.50 Per plate – $12 per breakage applies
Entrée / Dessert plates $8.00 Per plate – $12 per breakage applies
Side Plate $5.00 Per plate – $8 per breakage applies
Cup and Saucer $5.00 Per Set – $6 per piece breakage applies
Cutlery $1.70
Service Tongs $5.00
Silver food platter $17.50
Service Black Tray $12.25
Silver ice bucket $17.50
Linen Napkins – Folded $7.00
Staff Hire $65.00 Per staff per hour or part thereof. *Minimum of two hours hire
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