We recommend that the following elements of your wedding are confirmed in writing with any applicable deposits paid before you send any invitations; ceremony location, reception venue, wedding officiator and your own flights and accommodation.


Once the above elements have been confirmed, it’s time to send out your invitations. To help ensure your invitations are clear and beautifully designed, we’ve outlined some handy tips below:

–      Up to 12 months prior to your wedding, send your ‘Save the Date’ invite. These are particularly helpful for destination weddings
–      Up to 6 months prior to your wedding, send your formal invitation
–      We recommend setting an RSVP date 8 weeks prior to your wedding. Numbers for catering are required one month in advance so this allows time to follow up with anyone who hasn’t responded and confirm final numbers
–      As Hamilton Island is a popular holiday destination, encourage your guests to book their flights and accommodation as soon as possible. If they book direct with Hamilton Island Holidays they are entitled to our accommodation special offer
–      Try match your wedding invitations to the overall style of your wedding to help guests understand the occasion
–      Be specific about who’s invited to avoid any uncomfortable situations
–      Invite guests to arrive half an hour before your ceremony commences
–      Outline a dress code
–      Ask for dietary requirements and children’s meals/high chair requirements so you can advise your wedding coordinator
   Consult your local post office to get an accurate quote around the cost to mail your invitations. Take a sample with you so that they can review the size, shape and weight
–   Have someone else proof read your invitation to ensure there are no errors before you print them
–   It is good practice to purchase extra invitations then you need as it allows for any last minute guest additions