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Initial Hamilton Island Wedding Planning Guide

Please answer the below questions and submit prior to your first planning phone meeting.

Only after this is submitted will your Wedding Coordinator will reach out to schedule your first call.

Your Wedding Details

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Flights and Accommodation

We recommend booking your flights and accommodation in advance to ensure your preferred option is available. We have noticed accommodation booking out far earlier than usual, we advise securing this for yourself and your guests as a priority. To allow for our pre wedding meeting and supplier consultations, we recommend arriving two days prior to your wedding.

Take a look at the variety of accommodation options with Hamilton Island hotels, holiday homes and apartments.

If you plan to change accommodation throughout your stay, we would not recommend doing this on the day of your wedding as check out is typically 10am and you will not be able to check into your new accommodation until 2pm as this is the standard check in time across the island.
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Officiator

Please note your 3 preferred celebrants in order of preference below. Please take a look at the links below which includes bios and pricing. If you do not have a preferred supplier please note and your coordinator will reach out on your behalf.

View wedding celebrants
View religious officiators

Signing Table

Click here to view the signing table options.

Ceremony Entertainment

Wedding Transfers

Your Wedding package includes one Private Vehicle for two pre-Ceremony transfers, with each transfer accommodating up to four people. Please confirm the passengers, pick up location and contact person (in the vehicle) for each transfer, along with any special requirements (i.e. car seat).
Pre Ceremony Transfers - 1st Pick Up
Pre Ceremony Transfers - 2nd Pick Up
Should you wish to book additional transfers such as for the photo or video tour transfers, please visit our website here for a list of options and outline your requirements during our next call.

Wedding Party

Please list for Wedding Parties below, including your Best Man, Groomsmen, Page Boy/s, Maid of Honour, Bridesmaids and Flower Girls.

Island Hair and Beauty

Hamilton Island, do not allow external Hair and Beauty suppliers on the island. If you have any questions regarding this, please refer back to your wedding coordinator.

Please take the time to review the salon menu and discuss this with the key people who will require an appointment on the day of your wedding. You may also like to consider treatments required prior to the wedding such as manicures or a spray tan.
If you have these requirements prepared – please share full names and service required below.

Reference: Short hair = Chin length, Medium hair = Chin-Shoulder length, Long hair = Below Shoulder length.

Payment for your pre-wedding appointments and wedding day appointments will be made direct to the salon at least 24 hours prior. Please ensure all parties understand that in the event of a missed appointment or cancellation within 24 hours, a 50% cancellation fee will apply. For any Sunday or Public Holiday weddings a 15% surcharge will be added to your final bill.

We do not allow external Hair and Beauty supplier, if you have questions on this refer back to your coordinator.
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Ordering your cake

Please find information regarding our cake suppliers here. In preparation for our next call, may I please ask you to consider each element outlined below so you can share your preferences.
You are more than welcome to send through any of your own images or ideas here for me to pass on as well.
Max. file size: 128 MB.

Pre and post wedding function options

As your guests will be travelling for your wedding, start thinking about any activities you might like to experience as a group whilst on Hamilton Island. Some ideas to consider are an excursion to the Great Barrier Reef or world-famous Whitehaven Beach, sunset sails or drinks, or a post wedding brunch. Look at our website for some inspiration and let me know if you would like any arrangements to be made. I would recommend booking any activities, private venues, buggies and large group bookings as soon as possible to avoid missing out on your preferences. If there is anything in particular you would like asisistance with, please detail below for your Wedding Coordinator to follow up on.

Other

Add any signed quotes

Max. file size: 128 MB.
Max. file size: 128 MB.
Max. file size: 128 MB.
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